Legal

Privacy policy

Last updated 2026-11-01. This describes Radar (“Put it on my Radar”), operated at https://putitonmyradar.com, and its add-in for Outlook of the same name.

Who we are

Radar (“we”) is operated by Neos Technologies Ltd, company no. 17333336, registered office 55 School Road, Runcton Holme, PE33 0AN, the data controller. Neos Technologies Ltd is registered with the Information Commissioner’s Office as a data controller, registration number ZC261269; you can check it on the ICO’s public register. For privacy questions, contact privacy@putitonmyradar.com.

What we collect

Marketing site

Early-access requests: your email, and whatever else you choose to tell us: name, company, role, whether you would use Radar for work, home or both, whether you run your own business, how many people work in it, which systems you use, who looks after your Microsoft 365, what you would feel is a fair monthly price, what keeps slipping through and how you heard about Radar. If you arrived through a link carrying campaign tags (utm_source, utm_medium, utm_campaign), we keep those tags and the name of the website that sent you (the site, never the page). They are carried in the page address, not in a cookie or your browser’s storage. If you create an account from a link on our site, your account keeps the same tags and site name, and which page of our site you signed up from, so we can see what brought people to Radar. You get a personal share link, and if someone signs up through it we record that you referred them, so we can credit you.
Cookie-less page counts: the page path, the referring site’s domain (or, when there is none, the campaign tag in the link you followed, such as utm_source) and the date, and the same count for each step of signing up. No cookies, no identifiers, no IP storage.
Google Analytics, only if you accept it in the cookie banner: pages visited, how you arrived, device and browser type, and approximate location, collected by Google Ireland Limited through Google Tag Manager. Our lawful basis is your consent, which you can withdraw at any time from “Cookie settings” in the footer. Advertising features are off. See Cookies.

The application

Account: name, email, password hash (Argon2id), workspace membership, sessions (device description, IP, times).
Radar-owned data: commitments (including repeating ones and their reminder settings), quick tasks, goals and Horizon items, habits and their completion history, preferences, notifications, onboarding answers, the areas of life you choose, and which Life setup questions you have answered.
Connected systems: encrypted credentials and OAuth tokens, plus a working cache of items from those systems: calendar events, message metadata and previews, tasks, activities, opportunities and contacts.
Other mailboxes, over IMAP: if you connect a mailbox that is not Microsoft’s or Google’s (BT, Sky, Yahoo, iCloud or your own domain, for example), Radar keeps the address, the server names and the password or app password you give it, encrypted like every other credential and never shown again. Radar uses it only to read that mailbox’s Inbox, its Sent folder and any folders you choose, from the last 30 days (60 for a folder you tick), to move a message to Archive when you press Archive, and to send a reply when you press Send, with a copy put in your Sent folder. It never deletes mail. Radar connects to your provider’s own servers, encrypted, and to nobody else. Disconnecting deletes the password and everything read from the mailbox.
Notes: the pages you write in Radar, and any pages you choose to copy in from Notion or OneNote. Copying is one way: Radar reads the pages you pick and changes nothing in Notion or OneNote. Pictures and files attached to those pages are copied with them where Notion or OneNote hands them over, and kept as described below; one that cannot be fetched, or is too large, is left out. Your notes are yours alone unless you share one: nobody else in your workspace can read a page until you share that page with them, by name, to read, to comment on or to edit. A share covers that page and the pages inside it and nothing else of yours, you can take it back at any moment, and a Home seat can never be given a Work page. Comments on a shared page are seen by everyone it is shared with, and while a shared page is open Radar shows the others who has it open; that is not recorded. Your notes, what you share and the comments you write are in your export, and they are deleted with your account. A page you delete waits in a bin for 30 days, in case it was a mistake, and is then erased; earlier versions of a page are kept so you can put it back, the last forty and none older than a year, and go when the page does. Pictures and files you add to a page (up to 15 MB each, 1 GB in all) are stored on Radar’s own server with the rest of your data and are included in its encrypted backups. Only you can open them. One is removed within a day or so of the last page that shows it being erased, and all of them are deleted with your account, or with your workspace 60 days after a trial or subscription ends, after we have warned you by email. The downloadable copy of your data comes two ways: as a file that lists them, or as a ZIP archive that contains every one of them. They are never sent to OpenAI.
Company knowledge: website pages you ask Radar to read and documents you upload.
Replies you send from Radar: the text you sent, and, where Radar drafted it, the draft and whether you edited it, kept as an audit trail. If you set a signature for a mail account, Radar keeps its text, formatting and any logo with that connection, adds it to replies you send from Radar, and deletes it when you disconnect the account.
Feedback you send: the note you type into the Feedback box, with your name, email, workspace, the page you were on, your screen size and browser, so we can understand and reply to it. If you add a screenshot or a screen recording, we keep that too. It shows whatever was on your screen, so only send what you are happy for us to see. Only Radar’s operators can open it, and we delete it 180 days after you send it, or sooner if you delete your account.
Beta testers: if we have asked you to be a beta tester and you agreed, we mark your account so that you get some changes before everyone else, and from time to time Radar asks you a question about one. We keep which questions you were shown and when, and what you answered. Your answers are kept with your name for a year, so that we can follow up with you, and after that only as a count: your name and anything you typed are deleted. They are in your export and are deleted with your account. You can stop being a beta tester at any time in Settings → Privacy. Nobody who is not a beta tester is asked.
Product analytics: usage events (which features are used and when, never their contents) stored in Radar’s own database. No third-party analytics service is used in the application. We read them mostly as totals across everyone. To support an account or to understand how Radar is being used, the operator can also see, for one account, how many things it did on each day and at which hours of the week: counts only. Each time that view is opened for a named account it is recorded. It is never shown to your employer or to anyone else in your workspace.

Why

To provide the service you asked for: showing what matters across your systems, and letting you act on it. Early-access requests are used to run the beta (inviting people, answering them and crediting referrals) and to understand, only as counts across everyone who has asked, who Radar is for, which systems it should connect to first and what people expect to pay. No decision is ever made about you from your answers, nobody’s answers are published, and any figures we share outside the company leave out groups too small to hide one person. Our lawful bases are performance of a contract (running the service) and legitimate interests (keeping it secure and improving it); for Health items, your explicit consent, as described below.

Health information

Radar does not ask about your health. But the Health part of Life setup is for things like a prescription to order or a check-up to book, and what you add there may be information about your health, or about the health of someone you look after. The law treats that as a special category of data, and we keep it only with your explicit consent: Radar asks you once, in plain words, before it saves the first Health item, and saves nothing if you say no. We suggest keeping it general (“Order repeat prescription”, “Check-up”) and not naming a medicine, a condition or a person. Health items are seen only by you, are never sent to AI, and are shared with someone at home only if you choose that item and confirm it a second time. You can withdraw your consent at any time in Settings → Privacy, which deletes those items.

Where it lives

Radar runs on servers we control in the United Kingdom. Credentials are encrypted at rest with AES-256-GCM. Email, calendar, CRM and ERP records remain owned by those providers; Radar keeps only the cache described above.

Your personal vision. If you use Radar’s personal vision, what you write there (the parts of life that matter to you, your values, where you want to be in years to come, your goals and how each month went) is yours alone. Nobody else in your workspace can see it, Radar never sends it to an AI service, it is in your export, and it is deleted with your account. You may write about your beliefs or your health there; Radar never asks you to, and uses it for nothing but showing it back to you.

Booking pages. If someone using Radar shares a booking page with you and you book a time, Radar keeps the name, email address and note you give, and the addresses of anyone you ask to be invited with you, for that person only, so the meeting can be arranged. The meeting is put in their Outlook calendar with you invited, and the invitation comes from their own mailbox. If they use Zoom, a Zoom meeting is made for the booking in their own Zoom account; Radar tells Zoom only the meeting’s title and time, nothing about you, and deletes it if the booking is cancelled. Radar sends you nothing itself, never shows you anything in their calendar but the times they are free, and deletes your details 90 days after the meeting, or sooner if they delete their account. Ask them, or write to us, to have them removed earlier.

The Outlook add-in, Put it on my Radar. When you press Put on Radar in Outlook, the add-in sends Radar the email’s message id, its subject and sender, and whose mailbox it is in. It never sends the body of the email. If you are someone’s delegate in Outlook (an assistant who manages their mail and calendar), you can put an email from their mailbox on their Radar and reserve time in their calendar, but only once they have switched this on in Radar (Settings → Outlook) and only while Microsoft still lists you as their delegate, which Radar checks with Microsoft every time. As a delegate you see only the items you added and the free time before them; each item says you added it, and it is recorded. The person whose Radar it is can switch it off at any time, which ends it at once, and either of you can sign the add-in out in Settings → Outlook.

On your own device. So that Radar works with no signal, the app keeps a copy of what it last showed you (your Radar, tasks, habits, calendar and the Priority Inbox list) in your browser’s storage on that device, and any changes you make while offline until they are sent. It is kept for the account signed in only, and deleted when you sign out or someone else signs in. The operator’s pages and anything secret are never kept, and nothing is kept on a device until you have used Radar on it.

What is sent to OpenAI

Only when you ask for a draft in the AI workbench, and only: the email you opened, up to four earlier messages in that thread, the linked opportunity’s headline fields (title, value, currency, stage, close date, probability, next activity), up to three recent CRM notes, matching passages from your company knowledge, your role and your preferred tone. Radar sets store: false so OpenAI does not retain the response for later retrieval. If AI drafting is switched off or no key is configured, nothing is sent.

Google user data

If you connect a Google account, Radar asks only for what it uses, and you choose which of these it may read at all. Anything you leave unticked is never requested from Google:

gmail.modify: to show what needs a reply on your Radar, to read the notification emails Google sends when someone assigns you an action item in Docs, Sheets or Slides, and to take a conversation out of your Inbox when you press Archive on it. Radar never deletes a message you have received or sent, and never archives one on its own.
gmail.send: only to send a reply you have written or approved yourself. Radar never sends anything on its own.
calendar.events.readonly: to show what is coming, and to work out whether your diary has room for a deadline.
tasks.readonly: to show your Google Tasks alongside everything else.
openid, userinfo.email, userinfo.profile: to know which account is connected.

Radar’s use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Specifically: Google user data is never sold, never used for advertising, and never used to train or improve any generalised AI or machine-learning model, whether ours or anyone else’s. No human at Radar reads it, except where you have explicitly asked us to look at something, or where the law requires it. The only time any part of a Google message leaves Radar is when you press the button to draft a reply, which sends that message to OpenAI under the limits described above, with retention switched off; if AI drafting is off, or you never press it, nothing is sent anywhere. Disconnecting Google in Settings → Connections purges everything Radar cached from it.

How long we keep it

Early-access requests: until you create an account, and deleted automatically two years after you asked if you never do. Ask us and we will delete yours sooner.
Cached provider email and mentions: 30 days.
Replies sent from Radar and AI draft bodies: 90 days, then replaced with a record that a reply was sent.
Things you have completed (what you ticked off in Radar, or finished in a connected app and Radar saw): 90 days.
Notifications: 60 days.
Usage events: up to 24 months.
Account data: until you delete your account.
If you have had a payment refunded under our money-back promise: a record that the promise has been used (your email address in a simplified form, and the fingerprint our payment provider gives your card, which is not the card number), kept for six years, because the promise is made once to each customer.
Backups: Radar’s database is backed up every night, encrypted before it leaves our server. Something you delete is gone from the live system at once and stays inside those encrypted backups until they are rotated out: up to 10 weeks on our own server, and 14 days in the off-site copy. We do not restore a backup to bring back something you deleted.
Records of payments, and of the terms you accepted when you subscribed: six years after the end of the financial year they belong to, because company and tax law require it.

Your choices

Export everything Radar owns about you as JSON, or as a ZIP with your files, from Settings → Privacy.
Disconnect any provider and purge everything cached from it.
Getting-started emails: if you make a Radar account and have not subscribed, we send up to five emails over two weeks about what Radar does, and stop when you subscribe. Tick “No getting-started emails” when you sign up, or press the link at the foot of any of them, and we send no more. Emails about your account itself (sign-in, security, billing) are not affected.
Delete your account, and any workspace where you are the only member, permanently, from Settings → Privacy.
Ask us for a copy of what we hold about you, to correct it, to delete it, or to stop using it, including your early-access answers, by emailing privacy@putitonmyradar.com. We reply within one month.

Complaints

If you are unhappy with how we have handled your data, tell us first at privacy@putitonmyradar.com and we will reply within one month. You also have the right to complain to the UK Information Commissioner’s Office at any time, at ico.org.uk/make-a-complaint or on 0303 123 1113.

Sharing items with someone at home

You can let up to five people see, and tick off, items from your Radar: a renewal, a service, a date. It is off until you use it, and it works one item at a time: there is no setting that shares everything. You choose the item and the person; they must accept your invitation first, and until then they see nothing.

The other person sees the item’s title, its date and whether it is done. They do not see your notes, where the item came from, your email, your calendar, your connections, or anything else on your Radar. Only Personal items you added yourself can be shared: nothing from work, and nothing Radar read from your mailbox or another system. An item that may be health information asks you once more before it is shared.

You can stop sharing with someone at any time, and they can stop seeing what you share; either takes effect at once, and the other person is not sent a message or told why. We keep no record of when a shared item was looked at or who ticked it. Your data export lists what you share and with whom, and deleting your account removes it on both sides.

Sharing a habit

You can ask someone to be an accountability partner for a habit. You type their email address, we email them an invitation, and they see nothing unless they accept. They then see that habit’s name, whether you have done it today or said you did not, and your streak if you chose to show it. They see nothing else of yours. Either of you can stop it at any time. We keep the address you typed and whether the invitation was accepted, and remove both when either account is deleted.

If you use Radar Lite

Radar Lite is the habit tracker on its own. This part is written for anyone aged 13 or over to read; the rest of this page applies to you too.

What we keep. Your name, your email address and your password. We never store the password itself: we store a one-way code made from it (a “hash”), which lets us check you typed it correctly and cannot be turned back into your password. We keep your habits, the days you ticked them off or said you did not do them, your reminder times, and whether you told us you are 13 to 17 or 18 or over. Like any website we also keep some records to keep accounts safe and to see whether Radar Lite is working: when you sign in and from what kind of device, and a count of which features are used. We do not use your location.

Who can see your habits. Only you, until you share one. Sharing a habit sends an email to the address you type. If that person accepts, they see whether you did that habit and, if you choose, your streak. They see nothing else. You can stop sharing at any time, and so can they.

What we don’t do. We don’t show you adverts, sell your information, build a profile of you, or share your habits with anyone you didn’t choose. If you told us you are under 18, Radar Lite does not offer you the full Radar.

How long we keep it. Until you delete your account. After that it stays in our encrypted backups for up to 10 weeks and is then gone.

Your choices. You can download everything or delete your account yourself, in Settings → Privacy. You can ask us what we hold, to correct it, or to stop using it, by emailing privacy@putitonmyradar.com. If you’re under 18 and something worries you, you can ask a parent or carer to help, or email us. The Information Commissioner’s Office explains your rights at ico.org.uk/for-the-public.

You need to be 13 or older to use Radar Lite on your own.

YNAB

If you connect YNAB, Radar reads your transactions only to count the ones that have no category yet, and your accounts only to see whether a bank connection has stopped importing. It stores that count and the date, and never a payee, an amount, a memo or a balance. It cannot change anything in YNAB, never asks for your bank or YNAB password, and nothing read from YNAB is sent to the AI. Disconnecting removes what little was kept.

Sharing

We do not sell data or use it for advertising. The companies that process data for us are limited to what makes the service work: Cloudflare (the network every request passes through), Resend (the emails Radar sends you: sign-in, reminders, the Monday email and billing notices), Backblaze (off-site copies of our backups, which are encrypted before they leave our server and which Backblaze cannot read), Stripe (payments, once you pay for Radar; your card details go to Stripe and never to us) and OpenAI (only the context above, only when you request a draft). Providers you connect receive only the requests Radar makes on your behalf.

Some of those companies process data outside the United Kingdom, mainly in the United States and the European Union. Where they do, it is under the safeguards UK data protection law requires: the UK’s adequacy regulations for the country concerned (including the UK–US data bridge, for a company certified under it) or the UK International Data Transfer Addendum to the standard contractual clauses in that company’s data processing terms.

Security

See Security & privacy for the technical detail. If you believe you have found a vulnerability, email security@putitonmyradar.com.